How to increase the productivity for your remote team

How to increase the productivity for your remote team

Are you looking for a way to increase the productivity of your remote team? Here’s a blog article with some entertaining ideas for helping your team be more productive.

Corporate workers all across the world were suddenly restricted to their homes and expected to work remotely after years of working from the office. At the drop of a hat, all of the brainstorming sessions, weekly team meetings, and coffee break chats vanished. With no time to prepare or plan, the corporate world conducted the most significant experiment to date: conducting business from home.

Everyone had to swiftly adjust to the new way of working—it wasn’t as easy as we thought it would be. According to a survey by “Buffer,” 22% of employees working from a remote location felt unable to disengage from work after office hours.

Over-exhaustion and reduced productivity have emerged as a result of this. According to the research, 19% of employees felt alone and lonely since they were restricted to their homes. These figures show that there’s still a lot of figuring out to be done when it comes to remote work in order to maintain the team’s morale high and, as a result, increase productivity.

Fortunately, there are a few tried-and-true techniques you can employ to guarantee that your staff remains productive when working from home. This blog post will walk you through the top seven teamwork methods you may employ.

Choosing the asynchronous option

When a person utilizes virtual platforms in excess of what is deemed normal, it is referred to as zoom fatigue. They become burned out, fatigued, have severe eye strain, headaches, and other symptoms as a result of this.

Zoom fatigue, according to Stanford University experts, is not only mentally taxing but also makes professional communication more difficult.

Zoom fatigue is quite real during remote working, when most employees are continuously not only engaging in back-to-back meetings but also working on the laptop for at least 8 hours a day. This eventually results in a decrease in production.

Using asynchronous communication methods is one of the most effective strategies to overcome this challenge. Instead of making constant phone conversations, utilize recorded video messages that all team members may watch at their leisure. This allows them to have more flexibility and concentrated time, resulting in reduced weariness and improved productivity.

Invest on remote team tools

You may select from a variety of solutions for remote teams to help your team simplify communications, coordinate meetings, and carry out seamless collaboration and management.

The key to completing this phase well is knowing exactly what your team’s requirements are and what technologies will assist you fulfill those goals. According to a research conducted by Ultimate Software, 92 percent of employees believe that having access to technology improves their productivity at work.

Pro tip: As a team lead, you should review the effectiveness of these technologies for your remote team on a regular basis. As your remote team grows and your workload shifts, the team’s needs will vary as well. As a result, it’s critical to re-evaluate the effectiveness of the team’s tools on a regular basis.

The following are the top 7 tools that any remote team should have:

1. Employee engagement intranet software
2. Tool for capturing video
3. Platform for messaging
4. Software for project management
5. Tool for knowledge management
6. Spreadsheet for database
7. Integrations enabler for workflow automation

These technologies enable for openness and prevent miscommunications, which are two of the most critical aspects in ensuring that your team is working together to maximize productivity.

Assign chores like a pro

When a manager and team members work remotely, the dynamics are significantly different than when they work together in the office.

A manager can always stroll over to a team member’s desk in the workplace and ask how they’re doing or what problems they’re having. When working remotely, however, if a manager continually reaching out to ask for updates, it might become suffocating for team members. It also draws their attention away from the job they’re working on and toward the management.

Giving your remote staff liberty is the key to ensuring that they are productive during their working hours. This is an important leadership quality that every manager should possess. Assign tasks to your team and make them know that you believe in them enough to trust them to do the work effectively.

To back up this theory, a study of neurophysiology (the physiology of the nervous system) found that delegating responsibility to team members boosts productivity.

Create a welcoming atmosphere.

According to Glassdoor’s poll results, more than 5000 questioned employees would choose a strong and good workplace culture over their income.

This means that no one wants to work in a place where they are continuously micromanaged, ignored, or undervalued. Creating a pleasant, joyful, and positive environment for your staff, even if they’re working remotely, is critical to increasing their productivity.

As a result, your staff will be able to take a break from the monotony of work, develop a more positive attitude toward work, and become far more productive.

Time management that is efficient

It’s easy for your team to become sidetracked and stray away from the duties at hand when working remotely. This might jeopardize the growth of the entire team. Managers should consider adopting time-tracking software to monitor and track your remote team’s work, such as time spent on individual tasks.

These technologies are often used to provide you with an overview of how your team members use their time during working hours so that you can assign assignments appropriately.

One thing to bear in mind when utilizing time tracking software is that there’s a narrow line between monitoring and micromanaging your remote team’s progress at work.

While the former will increase production by assisting team members whenever they hit a bottleneck, the latter will have a negative impact. It causes a lack of trust and frustration among the team members. As a leader, you must understand where to draw the line and how comfortable your staff is with technology.

The days when there are no meetings are known as “no-meeting days.”

With remote work becoming the norm, the number of meetings has skyrocketed. According to the survey, middle management spends around 35% of their time in meetings, while top management spends 50% of their time in meetings. That’s a lot of information!

These synchronous modes of communication reduce team productivity since they fatigue professionals and leave them with little time in the day to focus on other duties.

According to a survey conducted by Owl Labs, a major video conferencing company, 80 percent of employees agreed that there should be one pre-determined day each week when they will not participate in any virtual meetings. This helps individuals to focus for long periods of time and complete tasks.

While asynchronous forms of communication can assist a lot with this problem, the impact of not having any meetings at all on the team’s total productivity would be far larger.

Agendas, minutes of meetings, and follow-ups

Meetings have increased as a result of remote working; professionals are juggling many meetings throughout the day.

Important activities may be delayed as a result of this circumstance, since valuable time for real work is squandered due to the assault of meetings. A simple solution is to make sure that each meeting has a clear agenda, which is promptly followed by the meeting minutes, and closes with a clear call to action.

This method guarantees that all follow-up meetings have a same point of reference, making these virtual encounters more effective. It also aids in ongoing dialogues by holding workers responsible for the obligations and tasks that have been allocated to them.

We hope this information is useful for your team!

Every team is distinct, with its own set of culture, dynamics, and work ethics. Just because a strategy works for one group doesn’t guarantee it will work for yours.

The key to discovering the best tactics for increasing your remote team’s productivity is to continuously trying new things, being open to new ideas, and gathering feedback. You’ll be able to figure out the most effective strategies to keep your remote staff productive this way.

As a team leader, you must also review the effectiveness of a plan on a regular basis. The demands of the team vary with time, and your management approaches must adapt as well.

 


 

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